Save time
Reduce the time spent on repetitive administrative and communication tasks.
ONLINE AI TRAINING OFFICE PROFESSIONALS · ADMINISTRATION · SUPPORT
AI Tools for the Office
The AI every office professional should know.
Simple. Fast. Practical.
Learn how to use AI to manage email, documents, meetings, research, presentations, scheduling and everyday administrative work.
No technical background required. FORMAT Online Seminar
DURATION 2 Days · 8 Hours
LEVEL No Experience Required
THE EVERYDAY CHALLENGE
Your day is already full before it starts.
A full inbox. A packed calendar. Meeting notes waiting to be written. Documents to prepare. Reports to translate.
While all of that is being managed, the work that actually needs human judgement — communication, relationships, decisions and problem-solving — has to wait.
This is where AI can help. THE IDEA
AI does not replace the office professional. It removes part of the repetitive workload.
WHAT YOU WILL GAIN
Tools you can use the very next day.
Work faster
Draft, summarise, organise and prepare information more efficiently.
Improve quality
Produce clearer emails, reports, presentations and business documents.
Focus on what matters
Create more time for relationships, judgement and higher-value work.
COURSE CONTENT
12 practical training modules.
Every module focuses on real tasks that office, administrative and support professionals handle as part of their everyday work.
Prompt Engineering Fundamentals
- How to structure an effective AI instruction
- Context, instructions, examples and output format
- How to make prompts clear and precise
- Common mistakes and best practices
Email & Correspondence
- Draft professional email responses
- Adapt tone to company communication style
- Prioritise and categorise messages
- Translate correspondence professionally
- Extract actions from long email threads
Calendar & Appointments
- Find suitable meeting times
- Organise schedules around priorities
- Prepare invitations and reminders
- Reorganise calendars when plans change
Documents, Reports & Translation
- Draft formal documents and letters
- Summarise PDFs, reports and contracts
- Improve grammar, structure and tone
- Translate while maintaining professional language
Meetings
- Transcribe and summarise meetings
- Identify decisions and responsibilities
- Create meeting minutes
- Extract deadlines and action items
Research & Information
- Combine information from multiple sources
- Compare suppliers and alternatives
- Prepare meeting briefings
- Support market and competitor research
Travel & Logistics
- Create business travel itineraries
- Compare options by time, cost and convenience
- Prepare complete travel briefing packs
- Manage changes and alternatives
Stakeholder Management
- Prepare targeted meeting briefings
- Organise stakeholder history and context
- Track open actions across multiple parties
- Draft diplomatic responses for sensitive situations
Presentations
- Turn notes into presentation structures
- Create first-draft slide content
- Suggest charts and supporting visuals
- Convert reports into presentations
Social Media & Online Presence
- Create LinkedIn, Facebook and Instagram content
- Adapt messages for different platforms
- Generate content and newsletter ideas
- Analyse audience comments and messages
Data Privacy & Safe AI Use
- Understand what information should not be shared
- Handle confidential business documents safely
- Recognise risks when using public AI tools
- Apply safer working practices
Prompts, Tools & Practical Hacks
- Reusable prompt techniques
- Practical workflows across AI platforms
- Useful free and affordable AI tools
- Real examples for everyday office work
WHO SHOULD ATTEND
Designed for people who keep business moving.
01
Executive Assistants & Personal Assistants
02
Secretaries & Administrative Professionals
03
Office Managers & Administrative Executives
04
Business Owners & Independent Professionals
05
Professionals who want to integrate AI into their everyday work
THE CORE IDEA
AI should not replace the value you bring.
It should take care of repetitive, time-consuming work so you can focus on communication, relationships, critical decisions and better judgement.
AI TOOLS FOR THE OFFICE
Contact Shift Works → Ready to work smarter with AI?
Contact Shift Works for upcoming training sessions, private programmes or company training.